PRIVACY STATEMENT

Introduction

Equal Footings (we) take your privacy seriously and this privacy statement explains what personal data or information we collect from you, and from people who visit our website, and how we use it. We would encourage you to read the information below.

Who are we:

Equal Footings Limited is a registered limited company by guarantee (Reg No 11707841) and our registered office is 8/9 Old Steine Brighton BN1 1 EJ

What personal data or information do we collect:

Personal information we collect includes details such as your name, date of birth, email address, postal address, telephone number, as well as information you provide in any communication between us. We may collect personal information about you when you visit our website. We may also record personal information when you contact us regarding our services, to make a donation, to register for an event or any of the other ways to interact with us.

How is your information used:

We collect information:-

• To process your donations or other payments, to claim Gift Aid on your donations and verify any financial transactions;
• To provide the services or goods that you have requested;
• To update you with important administrative messages about your donation, event or services you have requested;
• To keep or record your relationship with us;
• When you volunteer with us, to administer the voluntary arrangement;
• To contact you about our work and how you can support us;
• To invite you to participate in surveys or research.

Who has access to your information:

We do not sell or rent your personal data or information to any third party in any case or share your information with third parties for their marketing purposes without your consent.

We will disclose your data or information if required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.

We may pass information to third party service providers, agencies or sub-contractors for the purpose of completing a task or providing a service to you on our behalf. However, we disclose only the personal information necessary to deliver that service and require third parties to respect the security of your data and to treat it in accordance with the law.

Cookies:

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Unless you have set your browser to block cookies. 

There are two types of cookies set by WordPress.

1 – Session cookies – These are ‘strictly necessary’ cookies as WordPress will not be able to function without it.

2 – Comment cookies – These are not ‘strictly necessary’ cookies and are set when users leave a comment on a post.

We use the following cookies

• wordpress_logged_in_[hash]
• wordpress_test_cookie
• wp-settings-{time}-[UID]

WordPress uses the cookie wordpress_[hash] to store the authentication details on login. The authentication details include the username and double hashed copy of the password. This usage of the cookie is limited to the admin console area, the backend dashboard of the website. The cannot be seen on front-end of the website, even when logged in.

The cookie wordpress_logged_in_[hash] is used to indicate when you are logged in, and who you are. This cookie is maintained on the front-end of the website as well when logged in.

Here [hash] represents the value that is obtained by applying a specific mathematical formula applied to the username and password. This is to ensure that the input values are safe and no one can access these data using the cookies.

The cookie wp-settings-{time}-[UID] is used to customize the view of your admin interface and the front-end of the website. The value represented by [UID] is the individual user ID of the user as given to them in the users database table.

WordPress also sets a cookie named wordpress_test_cookie is set by WordPress to check if the cookies are enabled on the browser to provide appropriate user experience to the users. 

Data security:

We have implemented appropriate physical, technical and organisational measures to protect the personal information we have under our control from improper access, use, alteration, destruction or loss. It is not always the case that transmission of information using the internet is completely secure. We do our best to protect your personal information sent to us this way but cannot guarantee the security of data transmitted to our site. Our website may contain links to other sites. While we try to link only to sites that share similar privacy standards, we are not responsible for the content or the privacy practices employed by other sites. Please be aware that websites that have links on our website may collect personal information about you. This private statement does not cover the information practices of those websites or advertisers.

How long do we hold your information:

We only retain personal information for as long as is reasonable and necessary to fulfil the purposes we collect it for, including the purposes of satisfying any legal, accounting or reporting requirements.

Your rights:

You have various rights in respect of the personal information we hold about you. If you wish to exercise any of these rights or make a complaint, you can do so by contacting us as info@equalfootings.org

You also have the right to lodge a complaint about our processing of your personal data with the UK’s Information Commissioners Office – https://ico.org.uk/

We keep our privacy notice under regular review. This privacy notice was last updated on 11th July 2019